Payroll
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Salary Review Dates and Types
Factors determining salary review dates:
- Collective Bargaining Agreements
- Appointment Type
- Hire Date
- Pay Plan Associated with Employee’s Title Code
- Completion of Probationary Period
For more information, please visit Campus Human Resources’ Salary Review Dates & Types.
Staff Appreciation & Recognition (STAR) Award Program
This program provides a basis to recognize staff members for their achievements and outstanding contributions to the department, organization, and/or the campus. For eligibility criteria and program guidelines, please visit Campus Human Resources’ Staff Appreciation & Recognition (STAR) Plan Guidelines.
Pay for Jury Duty
Not all UCLA employees remain on pay status while serving Jury Duty. For a chart of pay eligibility, please visit Campus Human Resources’ Jury Duty at a Glance.
Pay for Holidays
Employees who work a variable schedule may be eligible for some hours of holiday pay. The holiday pay is calculated on the number of hours worked in the previous two biweekly pay periods prior to the holiday according to the Campus Human Resources’ Holiday Pay Table.
Vacation Accruals
Eligible employees accrue vacation based on the number of working hours in the month (for monthly paid employees) multiplied by a leave accrual factor. For biweekly paid employees, the leave accrual factor is multiplied by the number of hours worked in a quadriweekly cycle (two biweekly pay cycles). The leave accrual factor is determined by the years of service and the Personnel Program/Group. For more information, please see the Campus Human Resources’ Vacation Employment Service Accrual Chart.
Vacation Use Waiting Period
In accordance with personnel policy or contract provisions, some employees may need to serve a waiting period before being granted the use of accrued vacation hours. To view a chart that outlines the employee groups, waiting periods, and policy references, please visit Campus Human Resources’ Vacation Use Waiting Period.
Employee Service Credit & Vacation Accruals Adjustment
Employment service credit determines service credit for the purpose of vacation accrual and service award eligibility. The University provides paid vacation leave to eligible staff employees who are appointed at 50% or more of full time for six or more months. The amount of vacation earned increases with the length of service. For more information, please visit Campus Human Resources’ Vacation Accrual & Service Awards.
Payroll Calendar
The Payroll Calendar shows all pay periods, pay dates, holidays, deduction holidays, and accrual dates, and it is available for download here:
ERIT (Employee Reduction in Time) Program
The Employee-initiated Reduction In Time (ERIT) Program is an optional tool that locations and organizational units may choose to implement as a cost savings resource. The ERIT Program provides an opportunity for employees to voluntarily reduce their current appointment percentage and corresponding pay so that the university can achieve temporary salary savings.
The ERIT Program has been extended beyond June 30, 2020. At the current time, the program is ongoing, and there is no planned end date.
For more information on the ERIT Program, please visit Campus Human Resources’ ERIT Program Overview.
For the ERIT Payroll Schedule, please download the following chart:
ERIT Biweekly Payroll Schedule
ERIT Important Information At-A-Glance
Provide a Contract when:
This is a 1st time request from an employee or if there has been a break in the initial Contract.
Provide an Amendment when:
There has been NO break in the Contract and the employee is seeking to increase or decrease the percentage of the current Contract.
ERIT is not pro-rated and ERIT agreements are not retroactive.
Time Reduction Changes:
The time reduction under an ERIT contract may be changed during the term of the contract with approval by the department head and the employee and with as much advance notice as possible, but no less than 30 days. The effective date of the change is the first monthly or first bi-weekly pay-period of the month following receipt of the employee’s 30-day notice.
Early Termination:
Participation may be terminated by the employee or the department head by giving as much advance notice as possible, but no less than 30 days, of intent to terminate the ERIT contract. The effective date of the termination is the first monthly or the first bi-weekly pay-period of the month following the 30-day notice. Advance notice of termination will be waived if an employee or department is faced with an emergency situation.
Special Situations — Time Off Pay Status:
Time off pay status, such as leave without pay or a temporary layoff, will not automatically terminate or extend an ERIT contract. These situations must be reviewed and processed accordingly.
Procedures for Implementing the ERIT Program for Staff Employees
ERIT Contract and Amendment Forms
An ERIT Contract, UBEN 280, must be completed and signed by both the ERIT participant and the department head to initiate an ERIT contract. The form is available for download here:
An ERIT Contract Amendment must be completed and signed by the ERIT participant and the department head when an ERIT contract is terminated early or the percentage of time reduction is changed. The form is available for download here:
