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Use the Contingent Offer Letter for all offers that have pre-employment contingencies.
For internal promotions and employment offers that have no contingencies, please contact HRPOC Talent Acquisition to request a combination letter.
For more information on Employment Offer Letters, visit the New Hire Process page.
Welcome Letter Templates
Different Welcome Letters Templates will be used based on the collective bargaining agreement/policies covering the position and the appointment type the individual is being hired in to.
Please submit all completed forms to ASKHRPOC@chr.ucla.edu.
Benefits/Worker’s Compensation Forms:
- Enrollment, Change, Cancellation or Opt Out Form (UPAY850) [PDF]
- Notice to UC of a COBRA Qualifying Event Form (UBEN 109)
- Incident Report and Referral for Medical Treatment
- TRTW Agreement Template
- UCLA Campus Catastrophic Leave Program – Donor Form
- UCLA Campus Catastrophic Leave Donation Program – Recipient Application
Employee Performance Evaluation Information:
- Brentview Medical Treatment Authorization Form
- Retired Employee Approval Form (UBEN 138)
- The UCLA Employment Application is to be used when hiring students. It should also be used when hiring staff in the following classifications: limited appointment and per diem, where the recruitment process was done outside the PeopleAdmin system.
- Resources for Remote Working
- Work Study Posting — Template
Please make sure you are submitting completed forms to ASKHRPOC@chr.ucla.edu
- Automatic Meal Deduction Form
- AWS (Alternate Work Schedule) Agreement Form
- Kronos Correction Slip (DocuSign)
- Kronos Correction Slip (PDF)
- Comp Time Cashout Request Form
- STAR Award Nomination Guidelines/Form
- Vacation Accrual Maximum Exception Request Form
- UCPath Personnel Action Forms by Action: Please make sure you are submitting completed forms to ASKHRPOC@chr.ucla.edu
DMV Pull Forms:
- Guide to Filing for Disability
- Pregnancy, Newborn, Adoption Fact Sheet
- UCRP/CalPERS Reciprocity Fact Sheet and Election Form
- Your Guide to UC Disability Benefits
- Behavioral Intervention Team (BIT) Brochure
- Career Information for Veterans
- Employee Ergonomics
- Employment, Income Verification through The Work Number
- Resources for Veterans
- Staff & Faculty Counseling Center (SFCC) Brochure
- Staff 911 Guide for Students (Red Folder)
- Understanding Your Direct Deposit Statement
- Whistleblower Policy
New Hire/Manager Resources:
- List of Acceptable Documents for I-9
- List of Jobs Requiring Physicals
- HHS Manager and Supervisor Toolkit
- New Hire Flowchart
- Separation Reason Code Description
The link below contains all workplace posters required to be posted as well as posting guidelines:
Once posted, complete and submit the following Mandatory Workplace Postings form (submission instructions are on the form).
Calendars and Schedules
- 2023 Biweekly Payroll Calendar
- 2023 Kronos Biweekly Payroll Calendar
- 2022 Biweekly Payroll Calendar
- 2022 Kronos Biweekly Payroll Calendar
- Work Study Calendar
Schedules and Deadlines:
- 2023 Kronos Employee & Editor Schedule
- 2023 TRS Employee & Supervisor Schedule
- 2022 Kronos Employee & Editor Schedule
- Kronos iCalendars: Downloadable iCalendar Importing Instructions
- ERIT Payroll Schedule
Inquiries and Feedback
We want to help. If you have questions, please submit your inquiry to ASKHRPOC@chr.ucla.edu.