Forms, Schedules & Resources//= Titles\title(); ?>
Back to Top
Offer Letters
Use the Contingent Offer Letter for all offers that have pre-employment contingencies.
For internal promotions and employment offers that have no contingencies, please contact HRPOC Talent Acquisition to request a combination letter.
For more information on Employment Offer Letters, visit the New Hire Process page.
Welcome Letter Templates
Different Welcome Letters Templates will be used based on the collective bargaining agreement/policies covering the position and the appointment type the individual is being hired in to.
Forms
Please submit all completed forms to ASKHRPOC@chr.ucla.edu.
Benefits/Worker’s Compensation Forms:
- Enrollment, Change, Cancellation or Opt Out Form (UPAY850) [PDF]
- Notice to UC of a COBRA Qualifying Event Form (UBEN 109)
- Incident Report and Referral for Medical Treatment
- TRTW Agreement Template
- UCLA Campus Catastrophic Leave Program – Donor Form
- UCLA Campus Catastrophic Leave Donation Program – Recipient Application
Compensation Forms:
Employee Performance Forms:
- Policy Covered (Non-Represented) Employee Performance Evaluation Forms:
- Represented Employee (Staff Covered by a Collective Bargaining Agreement) Performance Evaluation Forms:
- CX (Teamsters-Clerical) Employee Performance Evaluation Form
- SX (AFSCME) Employee Performance Evaluation Forms:
- K4 (Teamsters-Skilled Crafts) Performance Evaluation Form
- TX (UPTE-Technical) Performance Evaluation Form
Fingerprinting/Recruiting Forms:
- BCIA 8016 – Request for Live Scan Service
- Please do not complete the Social Security number line of this form.
- Background Check (Criminal Record) Authorization
- Brentview Medical Treatment Authorization Form
Payroll Forms:
- Automatic Meal Deduction Form
- Authorized Signature Forms
- AWS (Alternate Work Schedule) Agreement Form
- Blood Donation Electronic Submission to the HR & Payroll Center – North office
- ERIT Program
- ERIT Contract
- ERIT Contract Amendment
- HRPOC Individual Salary Action Form
- Kronos Correction Slip (DocuSign)
- Kronos Correction Slip (PDF)
- Retired Employee Approval Form (UBEN 138)
- STAR Award Nomination Form
- Resources for Remote Working
- The UCLA Employment Application is to be used when hiring students. It should also be used when hiring staff in the following classifications: limited appointment and per diem, where the recruitment process was done outside the PeopleAdmin system.
- Vacation Accrual Maximum Exception Request Form
- UCPath Personnel Action Forms by Action:
- Work Study Posting — Template
DMV Pull Forms:
Resources
Benefits:
- Guide to Filing for Disability
- Pregnancy, Newborn, Adoption Fact Sheet
- UCRP/CalPERS Reciprocity Fact Sheet and Election Form
- Your Guide to UC Disability Benefits
Employee Resources:
- Behavioral Intervention Team (BIT) Brochure
- Career Information for Veterans
- Employee Ergonomics
- Employment, Income Verification through The Work Number
- Resources for Veterans
- Staff & Faculty Counseling Center (SFCC) Brochure
- Staff 911 Guide for Students (Red Folder)
- Understanding Your Direct Deposit Statement
- Whistleblower Policy
New Hire/Manager Resources:
- List of Acceptable Documents for I-9
- List of Jobs Requiring Physicals
- HHS Manager and Supervisor Toolkit
- New Hire Flowchart
- Separation Reason Code Description
Compliance
The link below contains all workplace posters required to be posted as well as posting guidelines:
Once posted, complete and submit the following Mandatory Workplace Postings form (submission instructions are on the form).
Maps:
Calendars and Schedules
Calendars:
- 2023 Biweekly Payroll Calendar
- 2023 Kronos Biweekly Payroll Calendar
- 2022 Biweekly Payroll Calendar
- 2022 Kronos Biweekly Payroll Calendar
- Work Study Calendar
Schedules and Deadlines:
Inquiries and Feedback
We want to help. If you have questions, please submit your inquiry to ASKHRPOC@chr.ucla.edu.