Forms, Schedules & Resources

Action Forms

HR & Payroll Operations Center (HRPOC) Action Form – Single Point of Entry for Personnel Actions

The HRPOC Action Form is the required submission method for all hiring and payroll-related requests.

Actions Supported by the HRPOC Action Form

• • New Hire
  • Rehire
  • Concurrent Hire
  • Promotion
  • Demotion
  • Transfer
  • Termination / End of Appointment
  • Student FTE Change
  • Extension of Appointment (e.g., limited, contract)
  • Reclassification
  • Stipend
  • Equity Increase
  • Other personnel actions as applicable

The Contingent Worker Form is the required submission method for hiring a Contingent Worker.

*All completed forms must be uploaded to the Bruin CHR Service Center along with any required supporting documentation.

Offer Letters

Use the Contingent Offer Letter for all offers that have pre-employment contingencies.

For internal promotions and employment offers that have no contingencies, please contact HRPOC Talent Acquisition to request a combination letter.

For more information on Employment Offer Letters, visit the New Hire Process page.

Welcome Letter Templates

Different Welcome Letters Templates will be used based on the collective bargaining agreement/policies covering the position and the appointment type the individual is being hired in to.

Other Required Hiring Forms

The UCLA Employment Application
This form must be used for hires where the recruitment did not occur through iCIMS, including:

• • Student employees
  • Limited employees
  • Per diem staff

*Departments must upload completed applications when submitting the HRPOC Action Form.

Payroll Forms

Please submit completed forms through the Bruin CHR Service Center.
Available payroll forms include:

• • Automatic Meal Deduction Form
  • AWS (Alternate Work Schedule) Agreement Form
  • Kronos Correction Slip (DocuSign)
  • Kronos Correction Slip (PDF)
  • Comp Time Cashout Request Form
  • Comp Time Rollover Request Form (SX)

*Departments should ensure employees and supervisors complete the correct version of the form based on bargaining unit and appointment type.

Calendars and Schedules

Departments must refer to the annual payroll calendars for deadlines related to:

• • Employee and supervisor timesheet submissions
  • Kronos deadlines
  • TRS deadlines
  • UCPath monthly and biweekly pay cycles

2026 Calendars & Deadlines

• 2026 UCPath Monthly Payroll Calendar
• 2026 UCPath Biweekly Payroll Calendar
• 2026 Kronos Payroll Calendar
• 2026 Kronos Payroll Calendar (Wallet)
• 2026 Kronos Payroll Calendar (Poster)
• 2026 Kronos Employee & Editor Deadline
• 2026 TRS Employee & Supervisor Schedule
• 2026 TX On-Call Sys Adm 3-BTSA3 Monthly Deadlines

Personnel Action Notification Templates

Departments may need to formally notify employees of employment‑related changes that occur outside of the standard hire or promotion process.

Personnel Action Notification Templates are provided for departmental use to ensure consistent, documented communication when informing employees of changes such as:

• • • Equity increases
    • Stipends (temporary or ongoing)
    • Changes in supervisor or reporting structure
    • FTE or schedule changes (not part of a new hire)
    • Other salary or job‑related adjustments

These templates are intended for direct departmental communication with the employee. When a department issues a notification to the employee, the same documentation must be attached to the HRPOC Action Form so the HRPOC can process and record the action accurately.