New Employee Orientation

Back to Top

Overview

Embarking on a career at UCLA marks a moment of immense pride for our new hires. As one of the leading employers in L.A. County, we attract and retain an exceptionally talented and diverse group of professionals and support staff across all departments.

Starting a new job at UCLA entails acclimating to new systems and processes, navigating a sprawling campus, learning about all the great perks and benefits (PDF) offered, meeting a multitude of new faces and adapting to a fresh professional ecosystem. Throughout this transformative journey, our utmost priority is to ensure that individuals feel warmly welcomed, supported and fully engaged. That’s why we, in collaboration with departments across UCLA Administration, have thoughtfully revamped our New Employee Orientation program to create an even more comprehensive, interactive and positive experience.

Beginning Monday, Aug. 21, newly hired team members joining any of our nine UCLA Administration departments in contract or career positions (represented and policy-covered) will be introduced to our dynamic NEO format on their first day of employment. In person attendance is expected, including for team members who are hired to work remotely.

NEO events will run from 8 a.m. – 4 p.m. and feature a range of activities, including informative presentations on key topics such as UCLA’s rich history, mission, and values; health and wellness initiatives; benefits; sustainability practices; campus safety measures; retirement plans and more. Additionally, participants will have the opportunity to enjoy a catered lunch alongside members of the Administration leadership team.

For Spanish-speaking attendees, a dedicated benefits-related breakout session will be provided. A campus tour will further acquaint newcomers with the vibrant UCLA environment, and each participant will receive a welcome kit brimming with UCLA-specific products.

HRPOC will inform new team members about the orientation and register them for their respective sessions. HRPOC will also host info sessions for client department hiring managers on Jul 31 and August 1, covering NEO program changes and how to ensure a seamless experience for new hires. Topics include start date timing, HRPOC-related processes and departmental best practices for supporting new employees. HRPOC will contact departments with further details.

NEO Checklist

Download the New Employee Checklist & Resources.

NEO Schedule

DateDayTimeLocation
DateDayTimeLocation
01/08/2024Monday8:00am-4:00pmCarnesale Commons: Venice Room
01/22/2024Monday8:00am-4:00pmCarnesale Commons: Venice Room
02/05/2024Monday8:00am-4:00pmCarnesale Commons: Venice Room
02/21/2024Wednesday8:00am-4:00pmCarnesale Commons: Venice Room
03/04/2024Monday8:00am-4:00pmCarnesale Commons: Venice Room
03/18/2024Monday8:00am-4:00pmCarnesale Commons: Venice Room
03/26/2024Tuesday10:00am-2:00pmDeNeve Plaza Room A&B
04/01/2024Monday8:00am-4:00pmCarnesale Commons: Venice Room
04/15/2024Monday8:00am-4:00pmTBD
04/29/2024Monday8:00am-4:00pmCarnesale Commons: Venice Room
05/13/2024Monday8:00am-4:00pmTBD
05/29/2024Wednesday8:00am-4:00pmCarnesale Commons: Venice Room
06/10/2024Monday8:00am-4:00pmCarnesale Commons: Venice Room
06/24/2024Monday8:00am-4:00pmCarnesale Commons: Venice Room
07/08/2024Monday8:00am-4:00pmCarnesale Commons: Venice Room
07/22/2024Monday8:00am-4:00pmCarnesale Commons: Venice Room
08/05/2024Monday8:00am-4:00pmCarnesale Commons: Venice Room
08/19/2024Monday8:00am-4:00pmCarnesale Commons: Venice Room
09/04/2024Wednesday8:00am-4:00pmCarnesale Commons: Venice Room
09/16/2024Monday8:00am-4:00pmCarnesale Commons: Venice Room
09/30/2024Monday8:00am-4:00pmCarnesale Commons: Venice Room
10/14/2024Monday8:00am-4:00pmCarnesale Commons: Venice Room
10/28/2024Monday8:00am-4:00pmCarnesale Commons: Venice Room
11/13/2024Wednesday8:00am-4:00pmCarnesale Commons: Venice Room
11/25/2024Monday8:00am-4:00pmCarnesale Commons: Venice Room
12/09/2024Monday8:00am-4:00pmCarnesale Commons: Venice Room

Sample Agenda

Day of event agenda may differ from this sample below.

New hires will enjoy a range of engaging activities and informative presentations from various UCLA Departments including: Sustainability, Events & Transportation, UC Police Department (UCPD), Environmental, Health & Safety (EH&S) and Campus Human Resources (CHR). Please see highlights below.

  • Welcome & Introductions
  • University of California (UC) & UCLA History, Mission, and Structure
  • Human Resources & Payroll Service Center (HRPOC) Overview
  • Learn About Benefits Options & Introduction to University Credit Union
  • Commute Options Presentation & UCLA Campus Tour!!
  • Lunch with Vice Chancellor Michael Beck and Administration Leadership Team (ALT) Members
  • Introduction to Health and Wellness
  • Injury and Illness Prevention Training
    • Breakout session: Union Introductions (Represented Employees)
    • Breakout session: Personnel Payroll System Overview (Non Represented Employees)
  • Learn About Retirement Options From Fidelity© Financial Experts
  • Discover the UCLA Sustainability Plan
  • Be Prepared… for Emergency Preparedness
  • Learn Campus Safety with UCPD
  • Conclusion & UCLA Eight Clap

Frequently Asked Questions

In-person attendance is expected for Administration new hires working remotely. If there is an extenuating circumstance where an Administration new hire is not able to attend the in-person NEO, the HRPOC will review the exception request, which must include department head approval, on a case-by-case basis.

Non-Administration client departments will have the opportunity to opt into the HRPOC New Employee Orientation (NEO). If the in-person option is not elected, new hires will be directed to the virtual New Employee Orientation offered by Campus Human Resources Learning & Organizational Development (CHR L&OD).

The university will not be covering the travel or accommodation expenses for new hires attending an in-person New Employee Orientation (NEO). New hires will need to arrange and pay for travel to and from their NEO session. Departments are asked to advise their remote new hires of hotel accommodations, directions from airports, etc. For information on rates and services available to UCLA travelers please visit https://travel.ucla.edu/air-car-hotel.

In accordance with the Office of the President guidance, employees who are approved for fully remote status can be expected to work onsite on occasion where the cost of travel is to be paid by the remote employee, with limited exceptions and prior senior leadership approval. For more information, please refer to the Work Location and Travel Reimbursement (Section C.II.d) of the UCLA FlexWork Principles 2023 circulated to the Human Resources Advisory Group (HRAG).

The HRPOC will register new hires for the onsite NEO according to the new hire’s start date. New hires will receive communications from HRPOC on the date, time, location of the NEO, as well as instructions on parking. New hires will have the opportunity to complete an Event Registration Form to indicate if they have accessibility or accommodation needs for the event. The hiring manager will be notified by the HRPOC of their new hire’s attendance at the NEO.

If new hires have any questions about the NEO, they can email HRPOC Ticketing System or askhrpoc@chr.ucla.edu.

As a best practice, departments are also encouraged to engage with new hires to check in prior to the NEO.

All Administration new hires need to start their first day of employment aligned with the NEO session schedule of Monday, 8am-4pm. If your new hire’s regular work schedule does not align, they can begin their regular shift schedule after they attend the NEO which is their first date of employment.

For questions about how to enter the NEO into the time and attendance system, please consult with the HRPOC.

Please refer to this NEO website to view a schedule of the NEO sessions.

The HRPOC recommends 30 days before a new hire start date to allow for all of the necessary pre-employment requirements and processing to be completed, as outlined below.

  • Once a final candidate is chosen, they must complete their paperwork, background checks, and any pre-employment testing. These results can take up to 5-10 business days, and timing of the results is contingent on the candidate completing these requirements as soon as possible.
  • For background checks, the HRPOC submits fingerprints to the Federal Bureau of Investigations (FBI), Department of Justice (DOJ) or Universal Background Screening (UBS), which have their own processing timelines. (Please note, if an ineligible candidate situation occurs and a Notice of Pre-Adverse Action is issued to a candidate, this will add additional time to the process.)
  • For pre-employment testing, the HRPOC coordinates with our medical partners, and results typically take up to 3-5 days.
  • Once the candidate has successfully completed and passed all background checks and pre-employment testing, the department is responsible for issuing the final welcome letter and notifying the HRPOC to begin processing the hire. This time estimation is solely dependent on the department.
  • Once the HRPOC is notified by the department, the hiring transaction is processed by coordinating with UCPath and sometimes the Central Resource Unit (CRU). UCPath takes approximately 5-14 business days to complete the hire process and issue a University ID (UID).

To allow for all the maximum timeframes mentioned above, including any potential delays such as the candidate’s delay in completing their paperwork or pre-employment requirements, the HRPOC recommends at least a 30-day approximate start date.

Yes. All Administration new hires are expected to attend the NEO.

Questions & Assistance

For any questions about the NEO, please email askhrpoc@chr.ucla.edu or create a ticket in the HRPOC Ticketing System.